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RegioWaste

Logistics & Waste Management

250 employees, 50 facilities across 5 regions • Central Europe

Manual Emissions Data Entry Was Consuming 45 Hours Per Month

RegioWaste manages waste collection and processing across 50 facilities. Field workers photographed waste tickets manually, then office staff hand-entered the data into spreadsheets. No audit trail. No way to catch errors before they propagated.

Key Challenges:

•45 hours/month spent on manual data entry
•15% of data entries had errors (typos, unit mismatches, duplicates)
•Auditor required proof of calculation methodology; spreadsheets didn't provide it
•Only 15% of suppliers responded to carbon data requests

OCR Mobile App + Immutable Audit Trail

RegioWaste deployed MetricOra on field workers' phones. Now when a waste ticket arrives, the field worker photographs it, the app extracts weight/date/vehicle/supplier via on-device OCR (no internet needed), and it syncs automatically when back online. Every OCR extraction is logged immutably with a hash chain.

✓On-device OCR: Field workers photograph, app auto-extracts data

✓Offline-first: Works in areas with no signal, syncs when reconnected

✓Immutable audit trail: Every extraction logged with SHA-256 hash chain

✓Anomaly detection: 8 checks catch unit mismatches, duplicates, price spikes

✓Automated Scope 3: Supplier portal invitation sent; 12% response email vs. 64% portal

Results: Time Savings + Audit Ready

82% reduction in manual work, full audit trail immutability, zero duplicate invoices, 64% supplier participation.

37 hours/month

Time saved

(82% reduction; down from 45h to 8h)

+89%

Data accuracy improved

(15% errors down to 1.6%)

30 minutes

Audit preparation

(automated compliance export vs. 8 hours manual)

64%

Supplier participation

(up from 15% via email)

Duplicate invoices

(detected & prevented by anomaly detection)

"MetricOra cut our reporting time by 80%. Now our team can focus on actual reduction strategies instead of chasing data entry errors. The immutable audit trail gives us confidence when auditors call."

Sarah Nowak

Sustainability Lead, RegioWaste

How RegioWaste Implemented It

Week 1: Training & Setup

Trained 50 field workers on the app (15 min each). Set up org + facilities + emission categories. Connected Xero accounting API for automatic invoice data.

Week 2: Pilot (10 field workers)

Small pilot with high-volume waste collection sites. Verified OCR accuracy and offline sync. Made minor tweaks to category mappings.

Week 3: Full Rollout

All 50 field workers on the app. Set up supplier portal for top 20 vendors. Enabled anomaly detection for invoice reconciliation.

Week 4: First Audit Run

Committed 10k waste tickets from 3 weeks of field data. Ran calculation. Generated compliance export for auditor review. Auditor signed off in 2 hours (vs. 8 hours previous year).

Advice to Similar Organizations

→Start with high-volume data sources (waste tickets, delivery notes) where OCR saves the most time.
→Make supplier participation easy: a link, no login, pre-filled forms. 64% participation proved this works.
→Audit trail isn't optional if your company is publicly traded or regulated. Immutable logs aren't a nice-to-have.
→Anomaly detection catches errors before they become audit findings. Worth the effort to configure.

Ready to get similar results?

Schedule a demo and see how MetricOra can transform your emissions tracking.

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